IT staff advisory: AIIM issues recommended practices for document management
By Manufacturing Business Technology Staff -- Manufacturing Business Technology, 2/15/2008 1:43:00 PM
AIIM offers a new guide that presents a set of procedures and activities that should be considered when initiating any electronic document management system (EDMS) project. Included in the guide is an outline of recommended activities to be completed throughout the phases of the EDMS project, and the national and international standards that are available as guidance.
According to AIIM, if you are a member of an IT or records management staff, or are engaged in your first EDMS project, this document is a must read.
AIIM ARP-1 can be downloaded for free at www.aiim.org/documents/standards/arp1-2007.pdf
"This revised version of AIIM ARP-1 or AIIM Implementation Guidelines includes best industry practices related to the various phases of ECM projects from a vendor-neutral perspective," says Robert Blatt, chair of the Guidelines committee. "The committee was overwhelmed by the popularity and interest by end-user organizations and the number of copies that were downloaded of the previous version of the best practice. Many organizations have indicated this information has been of tremendous value and helped to improve the overall project quality and success. With this level of interest by end-user organizations, the committee continued to update this document resulting in the 2007 version now available on the AIIM Web site."
Leading experts in the EDMS field joined forces to draft this document. ARP-1 is intended to assist in planning and implementing electronic content management or document management systems.
"It is critical to establish a core set of relevant, uniform standards to ensure that important historical documents are preserved for generations to come," says California Secretary of State Debra Bowen, whose duties include safeguarding the State Archives and maintaining millions of business and election records. "State and local governments are still catching up with the technology, but if they aren't using a consistent set of uniform standards to manage California's vital records and historical treasures, there's a very real danger that one-of-a-kind items will be lost forever."
